Meeting of the Board of Trustees

August 12, 2025 7:00 PM

Agenda

Community Concerns Guests

Approval or Minutes:

•  July 8, 2025 Regular Meeting

Financial Reports

• July 2025

Director's Report

Old Business

• Updating Accounts at Resource Bank
•  Update on Sexual Harassment Training and OMA Certification

New Business

• Hiring of part-time employee
• Purchase of Equipment./Furniture Adjournment

Next Meeting Date: September 9,2024

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Meeting of the Board of Trustees August 12, 2025 7:00 P.M.

Minutes

Call to Order (7:03 PM)

 Attendance - Present: Roger McCollum, Rene McCollum, Megan Harding, Amy McGuire, Jennifer Garden, Jordyn Stevens and Janet Clark- Library Director.

 Determination of Quorum: Yes

Community Concerns - NONE Guests - NONE

Approval of Minutes ● Jennifer Garden moves to approve the meeting minutes from July 8, 2025. Megan Harding seconds. All Trustees vote aye. Motion passes.

Approval of Financial Reports ● Megan Harding moves to approve the July financial report. Amy McGuire seconds. All Trustees vote aye. Motion passes.

Director’s Report - Director’s Report was reviewed.

Old Business 

Updating Accounts at Resource Bank - Roger McCollum, Board President, and Amy McGuire, Board Treasurer, will be on the signature cards at Resource Bank for the safety deposit box and Land and Building Fund account. Janet Clark had received new forms that needed to be signed from Resource Bank. Roger McCollum, Board President, Rene McCollum, Board Secretary, and Amy McGuire, Board Treasurer, all signed the forms, and Amy will submit them to Resource Bank, 

Update on Sexual Harassment Training and OMA Certification - Some trustees haven’t completed the training and certification, so Janet Clark will make sure all of the new trustees have access to those sites.

Patron Appreciation Open House - new date, Saturday, December 5, 2025, 5-7 pm. 

Land and Building Fund - there was discussion as to whether we need to have this fund as a separate account or whether it should be closed and the balance transferred to the General Fund. It isn’t necessary to have a separate Land and Building Fund if a tax levy isn’t requested for a referendum. Janet Clark stated that there is a procedure that needs to be followed in order to close this type of account. In the event that there would ever be a need for a referendum, it was decided that we should keep this account open. Rene McCollum moves to transfer $5,000 (amended from $500) from the General Fund to the Land and Building Fund. Jordyn Stevens seconds. All Trustees vote aye. Motion passes. 

Strategic Planning - As we have new board members, the purpose of the endowment fund was explained. Jennifer Garden explained her experience with strategic planning at her previous library. Janet Clark stated that the library Board portal has a link that pertains to strategic planning. Roger McCollum stated that a community room is one of the things the Board has listed as a potential future upgrade to the library. Janet listed the repairs and upgrades that have been done this past year. We will start work on a strategic plan for the library in the near future.

New Business 

Hiring of a part-time employee - Sarah Taylor might be getting a new job. If she does, she might only be available to teach some classes, and we will need to hire a part-time employee to take her place.

Purchase of Equipment/Furniture - Janet Clark provided photos of a table, chairs, beanbag chairs and a rug that she would like to purchase for the new “teen” area of the library. She would also like to purchase a 65” flatscreen TV to mount on the wall in that area that could be used for movies as well as rotating screens of the Donor Wall, announcements, etc. After discussion, all trustees agreed that these purchases would be a good addition to the library.

Adjournment - (8:10 PM) Amy McGuire moves to adjourn. Jordyn Stevens seconds. All Trustees vote aye. Motion passes.

Next Meeting - September 9, 2025 at 7:00 p.m. Respectfully submitted by Rene McCollum, Board Secretary