Meeting of the Board of Trustees

March 19, 2025

7:00 PM

Agenda

Call to Order

 Determination of Quorum

 Community Concerns

 Guests:  Jordyn Stevens, Amy Maguire, Megan Harding

 Resignation of Laura Chessman

 Board Appointments

 Approval of Minutes:

·         February 11th, Regular Meeting

Financial Reports

·         February 2025

 Director’s Report

 Old Business

·         Patron Interest Survey

·         Radon Mitigation

·         Patron Computers

·         FY26 Budget & Appropriations

 New Business

·         Out of District Fee

Future Business

·         Maintenance Quotes

·         April Consolidated Election

·         Summer Reading

Adjournment

Meeting of the Board of Trustees

March 19, 2025 7:00 P.M.

 Minutes

Call to Order (7:02 PM)

● Attendance - Present: Roger McCollum, Rene McCollum, Stephanie Brezovic, Patti Bruers, Jennifer Garden and Janet Clark- Library Director.

● Determination of Quorum: Yes Community Concerns - NONE Guests - Megan Harding and Amy Maguire Resignation of Laura Chessman

● Laura accepted a position working at the library, so she will need to resign from the Board. She will be submitting a letter of resignation. Board Appointments

● Megan Harding and Amy Maguire have expressed interest in becoming Trustees and are attending this meeting to observe and learn about the Board. Trustee appointments will be conducted at the April meeting. Approval of Minutes

● Patti Bruers moves to approve the meeting minutes from February 11, 2025. Jennifer Garden seconds. All Trustees vote aye. Motion passes.

Approval of Financial Report

● Rene McCollum moves to approve the February 2025 Financial Report. Stephanie Brezovic seconds. All Trustees vote aye. Motion passes.

Director’s Report - Director’s Report was reviewed.

● While CMJ was here to connect the new switch they also took care of a problem with the cordless phones as they had stopped working.

● The ballast went out in another overhead light and will need to be repaired. Janet Clark has contacted an electrician. Old Business -

● Patron Interest Survey - 62 surveys have been submitted so far. Janet Clark would like to have 100 before closing the survey. At present, two people commented on the hours, and others were happy with current offerings at the library.

● Radon Mitigation - Levels have lowered but are still not below 4. Janet Clark will contact Radon Reduction Technologies, and they will have to come back again to adjust the fan.

● Patron Computers - Janet Clark is still waiting to hear back regarding the DCCF grant that could provide funds for the new computers. New computers are needed by May for the required software updates taking place. ●

FY26 Budget & Appropriations - Jennifer Garden moves to approve the Appropriations Budget. Patti Bruers seconds. All Trustees vote aye. Motion passes. Patti Bruers moves to approve the FY26 Budget. Stephanie Brezovic seconds. All Trustees vote aye. Motion passes.

New Business -

● Out of District Fee - Rene McCollum moves to increase the Out of District Fee to $306.21. Stephanie Brezovic seconds. All Trustees vote aye. Motion passes

.● CMJ IT Solutions quote for block time - Patti Bruers moves to approve the CMJ quote in the amount of $1620 for a 12-hour block of time. Jennifer Garden seconds. All Trustees vote aye. Motion passes.

Future Business -

● Maintenance Quotes - Roger McCollum will contact a contractor and obtain a quote for the cost of repairing the concrete on the front steps.

● April Consolidated Election - Stephanie Brezovic and Laura Chessman are on the ballot but will not be running. Stephanie Brezovic will be resigning from the Board as she moved out of the area, and Laura Chessman accepted a position working at the library. Janet Clark has contacted the County Clerk to notify them of this change. At present, there is one two-year and two four-year Trustee positions that need to be filled.

● Summer Reading - Janet Clark will be meeting with a representative from Syngenta this Friday to hopefully receive a donation from them that will be applied to Summer Reading. The meeting with the YEP committee from DCCF will be held this Thursday to explain the Giant Game Project. Janet Clark is hoping that they will fund this project and donate $500 for supplies.

Adjournment - (7:48 PM) Stephanie Brezovic moves to adjourn. Patti Bruers seconds. All Trustees vote aye. Motion passes. Next Meeting - April 15, 2025 Respectfully submitted by Rene McCollum, Board Secreta